Office Manager (OM) and Personal Assistant (PA) to the Managing Director (f/m)

  • About us
    EnviroSustain is one of the only sustainability consultancies in Europe providing a broad range of technical, environmental, sustainability, and energy related services to commercial real estate firms.

    The company is now 20 strong, with offices in Berlin, Frankfurt, and Flensburg.

    Our Vision: Healthy, sustainable space. For everyone.

    Our Mission: To join the dots between the broad range of building-related problems, thus offering a fully holistic approach which provides long- term value to our clients.

    Our Values: Accountability, Curiosity, Excellence

    About the Role
    The OM and PA will support with all the daily runnings of the Berlin head office.

    Duties will include
    - Acting as a first point of contact: dealing with correspondence, phone calls, and meeting and greeting office visitors
    - Managing diaries and organising meetings and appointments
    - Booking and arranging travel, transport and accommodation
    - Helping to organise events and conferences
    - Taking meeting minutes, preparing the notes, and supporting with the creation of presentations
    - Supporting with filing systems
    - Liaising with staff, suppliers and clients
    - Ordering office supplies
    - Collating and file expenses
    - Carrying out miscellaneous tasks to support the team

    Essential Skills Required
    - Native German speaker
    - Good spoken and written English
    - Excellent organisational skills
    - Excellent verbal and written communication skills
    - Proficiency with MS Office - Word, Excel, PowerPoint
    - Previous experience as an OM and/or PA
    - Self-motivated – you must be proactive and able to take initiative
    - Discretion and trustworthiness: you will often be party to confidential information
    - Flexibility and adaptability
    - Desirable Skills

    It would be beneficial if the candidate has:
    - Fluency in English
    - Fluency in other European languages
    - Ability to conduct research and present findings
    - Social media experience - LinkedIn, Twitter, YouTube
    - Event management experience

    How to apply

    To apply for this role, please send your CV and a covering letter to berlin@es-info.com with ‘OM/PA Application’ as the subject line.

    Wichtig: Bitte verweise in Deiner Bewerbung auf Tea after Twelve. Vielen lieben Dank!

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